Purpose

Scope

Definitions

Policy Statement

Responsibility

Legislative Context

Associated Documents

Implementation

Purpose

This Policy establishes the directions that must be implemented relating to the procurement of goods and services by the MI BUSINESS MANAGEMENT SOLUTIONS LTD. MI BUSINESS MANAGEMENT SOLUTIONS LTD is required to implement and maintain an effective internal control framework over procurement activities.

Scope

This Policy applies to all staff, at all MI BUSINESS MANAGEMENT SOLUTIONS LTD locations, who are involved in the administration or management of MI BUSINESS MANAGEMENT SOLUTIONS LTD funds.

Definitions

Financial Records: MI BUSINESS MANAGEMENT SOLUTIONS LTD subsidiary ledgers as maintained by the Financial Operations Unit.
Procurement: Process of acquiring goods or services on behalf of the MI BUSINESS MANAGEMENT SOLUTIONS LTD
Probity: Evidence of ethical behaviour in a particular process.
Delegated Authorities: Financial delegation in accordance with the Delegations – Contract, Financial, Staffing and Tender Policy.
MI BUSINESS MANAGEMENT SOLUTIONS LTD Funds: Any funds held in any MI BUSINESS MANAGEMENT SOLUTIONS LTD account, regardless of the funding source.

 

Policy Statement

Effective internal control procedures must be implemented and maintained by the MI BUSINESS MANAGEMENT SOLUTIONS LTD to ensure all procurement activities of the MI BUSINESS MANAGEMENT SOLUTIONS LTD are authorised in accordance with the delegated authorities and business requirements and within a documented procurement framework.  The MI BUSINESS MANAGEMENT SOLUTIONS LTD must ensure the following procurement principles are adhered to:

  • Value for Money.
  • Open and Fair Competition.
  • Accountability.
  • Risk Management.
  • Probity and Transparency.
  • Innovation.
  • Customer Service.

The MI BUSINESS MANAGEMENT SOLUTIONS LTD QMS is to be referred to when procuring goods or services on major projects that are of high value, high profile or possibly contentious.

Responsibility

The Operations Director and Finance Director is responsible for ensuring this Policy is adhered to in respect to all procurement of goods and services made by the MI BUSINESS MANAGEMENT SOLUTIONS LTD.

Legislative Context

 

  • Please refer to job induction training

Associated Documents

  • Purchase Order Form
  • Purchase Order Log

Implementation

The Procurement of Goods and Services Policy will be implemented throughout the MI BUSINESS MANAGEMENT SOLUTIONS LTD via:

  • Within the company newsletter
  • Email to all employee’s